Designed for principals, vice-principals, curriculum coordinators, IT coordinators and Incorporated Management Committee (IMC) representatives in Hong Kong primary and secondary schools — three connected tools for quick reflection that take you from a "governance awareness self-check" to "development roadmap planning" and on to "policy drafting". Fill in each step and see the results instantly.
17 self-check items across 5 areas. We suggest that the principal work through them together with the IT coordinator and the curriculum coordinator. What matters is not how many "Yes" answers you tick, but the real situation behind each "No".
📌 How to read this: the result above is only a rough guide, not a judgement of your school's quality. The reality is far more complex than the boxes ticked — what matters is using this result as the starting point for internal discussion, not the end point.
Three dimensions, nine issues. We suggest that the principal + curriculum coordinator + IT coordinator fill it in together, marking each issue "Not started / In progress / Done". Filling it in is itself an internal conversation.
Below are model clauses for a school AI use policy. Enter your school name and the drafting date, and the whole draft fills itself in instantly. Before formally issuing the policy, the school must have it reviewed by a legal adviser.
Subject: Arrangements for the use of AI teaching tools at our school
Dear Parents, to help our students become responsible learners with sound judgement in the AI era, the school will designate the following AI tools as curriculum support tools from [Start date] and introduce them into lessons step by step.
Our commitments to parents:
1. All AI accounts used by students are issued by the school and have education-grade data protection; what students enter will not be used for model training.
2. Before using AI, teachers will explain to students the context of use, its limits and their responsibilities.
3. For work completed with AI, students will clearly indicate on their homework at which step(s) AI tools were used.
4. The school has drawn up an AI use policy and will present it to you in full on Parents' Day.
If you have any questions, you are welcome to join the AI-themed sharing session at the next Parents' Day, or to contact your child's class teacher directly.
Yours faithfully,
[Principal's signature] · [School name]
Subject: Our AI Use Policy formally takes effect — important notice
Dear teachers and administrative colleagues, following the IMC resolution of [Resolution date], the school's AI Use Policy will formally take effect on [Effective date]. Please complete the following preparations before that date:
1. Read the full policy carefully — the full text is attached; please finish reading it by the specified date
2. Check your accounts — if you are still using a personal AI account for school work, please contact the IT coordinator to switch to a school-issued account
3. Attend training — a 60-minute briefing; attendance is compulsory
4. Consultation — please email any questions or suggestions about the policy to the school-based AI coordinator
Our aim is not to restrict teachers' innovation, but to let us use AI tools with greater confidence on a compliant and secure footing. Thank you for your cooperation.
[Principal's signature] · [School name]
AI's entry into schools is an irreversible trend. The key choice for school leaders has never been "embrace or resist", but "what stance to take as we enter this transformation". Every checklist, framework and clause in this Three-Set ultimately serves one basic belief:
Human in the Loop — no matter how advanced AI becomes, final judgement, responsibility and decisions about values always remain in human hands.
This principle matters especially for schools — we are dealing not with corporate employees but with students who are minors; not with business clients but with parents who have entrusted their children to us. On that basis:
Perfectionism is the enemy of compliance. Get a first version out, then keep revising; let the whole school know first, then train in depth; lay the foundations of account governance first, then pursue teaching innovation. That is how to bring AI into school responsibly and sustainably.